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Team Site In Office 365

The team site in Office 365 allows members of a team to blog about projects and share documents with each other. Learn more about Office 365 Sites here.

In the left column are links to view Wiki pages, documents and other assets. In the right column, the default Wiki page is displayed. At the top are links to switch between the team site, public website and search.

Office 365 Team Site

Searching the team site

To search the team site, click the a keyword in the Search this site text field in the top-right corner and then click the magnifying glass icon or press Enter. The search results page will then be displayed.

In the left column are options to switch between searching the SharePoint site, team site or public website or filter by author or modified date. In the middle column is the search results. Move the mouse over a search result to see a preview of the page with buttons to open the page, follow it or share it with others.

Office 365 Search

Creating a post

To create a post and share it with the team, enter a message in the Post a message text area on the team site homepage and then click the Post button.

Editing a post

To edit a post, hover over it and then click the Details link on the right side. The post details will then be displayed. Click the Edit Item button in the Manage section of the View tab on the ribbon. Edit the post title, body and expiry date. There are also options to attach a file to the post or check spelling. Click the Save button to save changes or the Cancel button to undo changes.

Office 365 Edit Post

Deleting a post

To edit a post, hover over it and then click the Details link on the right side. The post details will then be displayed. Click the Delete Item button in the Manage section of the View tab on the ribbon.

Office 365 Post Details

Restoring a previous version of a post

To restore a previous version of a post, hover over it, click the Details link on the right side and then click the Version History button in the Manage section of the View tab on the ribbon. If version history isn’t enabled, this button will be disabled.

Receiving a notification when a post changes

To receive a notification when a post changes, hover over it, click the Details link on the right side and then click the Alert Me button in the Actions section of the View tab on the ribbon. The New Alert page will then be displayed. Enter a title for the alert, the names or email addresses of who to notify and whether to send the alert as an email or SMS and whether to send the URL in the SMS.

Choose whether to send the alert when anything in the post changes, whenever someone else changes the post created or last modified by the user, whenever an announcement with an expiration date is added or changed, or when someone changes an item that appears in a selected view. Choose whether to send the notification immediately or send a daily or weekly summary at a specified day or time.

When done, click the OK button to save the alert or the Cancel button to cancel creating the alert.

Office 365 Post Alert

Starting a workflow on a post

To start a new workflow on a post, hover over it, click the Details link on the right side and then click the Workflows button in the Actions section of the View tab on the ribbon. A list of running and completed workflows on the post will then be displayed. Click on a workflow type to start a new workflow.

Creating an new document

To create a new document, click the Files tab on the ribbon, click the New Document button in the New section and then select whether to launch Word, Excel, PowerPoint or OneNote on the local computer.

Uploading a document

To upload a document to the team site, open the team site, click the Files tab on the ribbon and then click the Upload Document button in the New section. Alternatively, click the New Document link in the Documents section of the page to browse for a document or drag the document from Windows Explorer onto the page. The document will then be uploaded and added to the list of documents.

Office 365 Team Site Documents

Editing a document

To edit a document using Office on the local computer, open the team site, move the mouse over the file’s row, click the tick icon that appears on the left side of the row to select it, click the Files tab on the ribbon and then click the Edit Document button in the Open & Checkout section.

To edit a document using Office Web Apps, click on the file’s name on the Documents list. The document will then open in Office Web Apps. Learn more about Office Web Apps here.

Managing documents

Documents are managed by selecting them and then using the Files tab to perform actions on them, the same way as in Skydrive Pro. Learn more about SkyDrive Pro here.

Creating a new Wiki page

To create a new Wiki page, go to the team site, click the Site Pages link in the left column and then click the New Wiki Page link. The Add a page dialog will then be displayed. Enter a name for the new page and then click the Create button to create the page.

Office 365 Add a page dialog

Viewing a Wiki page

To view a Wiki page, go to the team site, click the Site Pages link in the left column and then click the name of a page in the right column. Alternatively, click the … button on the right side of the filename and then click the Open link in the bubble that appears.

Office 365 Site Pages

Sorting Wiki pages

To sort Wiki pages, go to the team site and then click the Site Pages link in the left column. By default, all pages are displayed in alphabetic order. Click the By Author link to group pages alphabetically by author or the By Editor link to group pages alphabetically by the last person who modified the page.

To sort pages by most recently modified, click the … button to the right of By Editor and then click the Recent Changes menu item. To display pages only created by the user, click the … button and then choose the Created By Me menu item. There are also advanced options to modify the view or create a new view. Learn more about views on the SkyDrive Pro page here.

Office 365 Page Sorting

Searching Wiki pages

To search Wiki pages, go to the team site, click the Site Pages link in the left column, enter the text to search for in the Find a file text field and then click the magnifying glass icon or press the Enter key. The list will then reload with pages that match. By default, some files might be hidden. Click the Include link to show all files.

Office 365 Find a file

Editing a Wiki page

To edit a Wiki page, go to the team site, click the Site Pages link in the left column and then click the name of a page in the right column. The Wiki page will then display. Click the Edit button in the top-right corner. Alternatively, click the Page tab on the ribbon and then click the Edit button in the Edit section to edit the page.

When editing the page, there are many Office standard formatting options on the Format Text tab. There are also various column, header and footer layouts available using the Text Layout button in the Layout section and options to edit and convert code in the Markup section.

The Insert tab has options to insert a table, upload a picture from the computer or from a URL, add a hyperlink, insert an app or web part or paste embed code from a video sharing website such as YouTube. To link to another Wiki page, enter [[ and then type the page name or wait for the list to populate and then choose the page. Enter ]] to complete the link.

Office 365 Edit Page

Renaming a Wiki page

To rename a Wiki page, edit the page and click the Rename Page button in the Manage section of the Page tab on the ribbon. The Rename Page dialog will then appear. Enter the new name for the page and then click the Save Now button.

Office 365 Rename Page dialog

Deleting a Wiki page

To delete a Wiki page, go to the team site, click the Site Pages link in the left column, click the … button on the right side of the filename, click the … at the bottom of the bubble that appears and then click the Delete menu item at the bottom. Alternatively, click on the filename to open the page and then click the Delete Page button in the Manage section of Page tab on the ribbon.

Office 365 Delete Page

Viewing Wiki page history

To view changes made to a Wiki page, go to the team site, click the Site Pages link in the left column and then click the name of a page in the right column. The Wiki page will then display. Click the Page tab on the ribbon and then click the Page History button in the Manage section.

The history of the page will then be displayed with deletions marked in red and additions marked in green. There are also links to delete the page, manage its permissions, check it out, view the page’s file version history, manage workflows and send a notification when the page changes.

Office 365 Page History

Making a Wiki page the homepage

To make a Wiki page the homepage, go to the team site, click the Site Pages link in the left column and then click the name of a page in the right column. The Wiki page will then display. Click the Make Homepage button in the Page Actions section of the Page tab on the ribbon.

Viewing incoming links to a Wiki page

To view incoming links to a Wiki page, go to the team site, click the Site Pages link in the left column and then click the name of a page in the right column. The Wiki page will then display. Click the Incoming Links button in the Page Actions section of the Page tab on the ribbon. The Incoming Links page will then display with a list of Wiki pages that link to the current page.

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